Job Description

Job Description

Job Description

Position Title : Senior Staff Accountant

Company : smarTours (Franklin, TN)

Job Summary :

Are you a detail-oriented accounting professional with a passion for numbers and a love for travel?

We are seeking a detail-oriented Senior Staff Accountant with a passion for numbers and the ability to assist with human resources functions. In this role, you will play a critical part in ensuring accurate financial reporting and compliance while contributing to the company’s overall financial health. With a commitment to excellence and integrity, we foster a collaborative work environment where creativity and professionalism thrive.

Why smarTours:

• Mission-Driven: Contribute to a company that makes a meaningful difference in people's lives through accessible and enriching travel experiences.
• Collaborative Culture: Join a team of passionate professionals who value innovation, customer focus, and continuous improvement.
• Hybrid Work Environment: Enjoy a flexible work environment with a mix of in-office collaboration in Nashville and remote work flexibility.
• Competitive Compensation & Benefits: Receive a competitive salary, comprehensive health insurance, generous PTO, and exciting travel benefits and opportunities.

Company Background : Founded in 1996 with one goal in mind: to make it possible for our customers to experience more once-in-a-lifetime trips. We are the down-to-earth travel experts whose mission is to make world travel within reach of more people. Offering more than 40 carefully curated and smartly priced tours to exotic global destinations, smarTours is a leading provider of direct-to-consumer travel experiences that focus on each destination’s history, people, culture, attractions, and sights. smarTours enjoys a loyal community of repeat travelers who have discovered the smarter way to see the world.

Key Responsibilities :

Accounting :

• Prepare and analyze financial statements to ensure accuracy and compliance with GAAP.
• Manage month-end and year-end closing processes, including reconciliations, journal entries, and accruals.
• Manage general ledger transactions to ensure accuracy in the recording of expenses and revenue
• Analyze financial data and provide recommendations to management for improvements and cost reductions.
• Oversee accounts payable and receivable functions, ensuring timely processing and payment.
• Perform weekly audits of invoices received to travelers scheduled on tours.
• Support annual audits and assist in budget preparation and forecasting.
• Preparing monthly commission calculations.
• Maintain a contract master list to help manage renewals and ongoing expenses.
• Forecast variance research, reporting, and resolving identified discrepancies.
• Reconcile Bill.com to Quickbooks and Amex activity to statements.
• Track and reconcile consumer credit transactions.
• Reconcile cash and credit transactions weekly.
• Address credit card chargebacks timely and thoroughly.
• Vendor management and annual 1099 reporting.
• Conduct special financial projects, including data mining and weekly KPI reporting.
• Preparing payroll and payroll tax reconciliations to General Ledger
• File annual business taxes, excise taxes, and sales tax returns.

Human Resources :

• Assist in maintaining accurate employee records, including new hires, terminations, and changes in status.
• Assist in benefits administration, including enrollment and changes in employee benefits plans.
• Contribute to recruitment activities and onboarding processes.

Qualifications :

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of accounting experience, with strong GAAP knowledge.
• Experience with accounting software (QuickBooks, NetSuite) and Excel.
• Familiarity with HR processes and compliance standards is a plus.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to collaborate across departments.

Key Results Areas:

• Financial Accuracy: Ensure financial data integrity through precise reconciliations, invoice review, and compliance with accounting standards.
• Cash Flow & Commission Support: Support accurate cash flow forecasts and process sales commissions efficiently.
• Process Efficiency: Recommend and support implementation of process improvements to streamline accounting functions.
• Timely Reporting: Consistently meet deadlines for financial reports, month-end close, sales commission payments, and audits.

Job Benefits :

• Competitive salary based on experience.
• Health insurance (company-subsidized).
• 20 days PTO, 5 sick days, 11 holidays off annually.
• Travel benefits, including at-cost vacations and team-building trips.
• Flexible hybrid work schedule.

Note: Applicants must be authorized to work in the U.S. without visa sponsorship.

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