Job Description

Our UPMC Corporate Human Resources team has an exciting opportunity available as a Human Resources Assistant . If you’re looking to kick-start your human resources career, then this could be the perfect fit for you!

The Human Resources Assistant is a full-time position that works daylight hours, Monday through Friday. A perk of this position includes flexible work arrangements that allow you to spend the majority of your week working at home!

In this role, the Human Resources Assistant provides administrative support services to all team members in the UPMC Corporate Services HR department. They play an integral role in the delivery of employee relations support to customers by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.

Apply online today for your chance to join our team!

Responsibilities:

• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
• Provide general administrative support for projects as needed.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
• Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• Complete unemployment compensation forms and attend UC hearings as needed.

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