Job Description

Job Description

Role Overview

The Event Sourcing Coordinator is a supplier‑relations and sourcing specialist who develops, negotiates, and manages global vendor partnerships to support client programs. You’ll run RFPs, structure deals, maintain our vendor CRM/RFP processes, and collaborate closely with Sales and Travel Operations to deliver data‑driven recommendations on destinations, venues, and experiences. This is a dynamic, early‑career role with significant ownership, process building, and global exposure.

Supplier Relations & Negotiation

• Source, vet, and build relationships with hotels, venues, DMCs, and local agencies across global markets.
• Drive RFPs and competitive bidding, negotiate rates, concessions, and terms; coordinate payments and contracts.
• Gather and synthesize supplier responses to client questions; ensure quality control and on‑brand experiences.

Destination Research & Proposals

• Research destinations, activities, seasonality, and logistics; evaluate fit vs. client goals and budgets.
• Prepare itineraries, destination decks, and proposals; present clear tradeoffs and recommendations.

Data, Forecasting & Reporting

• Maintain clean, organized pipeline data in CRM/RFP tools; track supplier performance and key metrics.
• Build trip budgets and financial forecasts; use data to optimize deals and inform market selection.
• Forecast inventory needs based on deal flow, trends, and market fluctuations.

Project Management & Process Scaling

• Translate ambiguous problems into structured, actionable tasks and timelines.
• Create scalable sourcing processes and SOPs; delegate and manage work via offshore support where appropriate.
• Collaborate cross‑functionally with Sales and Travel Operations to meet sourcing milestones and SLAs.

Platform & Knowledge Management

• Maintain accurate market, destination, and hotel data in our platform; centralize DMC learnings and vendor intel.
• While leadership is traveling, proactively identify meetings and partnership opportunities in target markets.

• 0–2 years of experience; event planning/tourism or hospitality operations experience preferred.
• Strong communicator with excellent organization and follow‑through; comfortable leading vendor conversations.
• Negotiation mindset and enthusiasm for creating win‑win supplier partnerships.
• Analytical and data‑driven; proficient with Excel and comfortable with CRMs.
• Detail‑obsessed yet able to see the big picture; process‑improvement oriented.
• Tech‑savvy, curious, and adaptable; excited to learn new tools quickly.
• Self‑motivated, energetic, and comfortable wearing many hats in a fast‑paced environment.
• Arizona‑based candidates strongly preferred; ability to travel domestically and internationally as needed.
• Bonus: Experience in hospitality, operations, finance, or data analytics; passion for travel.

ReadyGo is a venture‑backed startup led by a former Uber operator. We design and deliver unforgettable President’s Clubs and Sales Kick‑Offs for large sales organizations and power them with our own trip‑planning and communications platform. We partner with hotels, in‑market travel agencies, DMCs, and hospitality groups worldwide to execute high‑impact experiences.

• Outsized Impact - High ownership and visibility relative to years of experience.
• Rapid Skill Growth - Combine analytical rigor with creative problem‑solving.
• Global Scope: Work with top sales organizations and luxury venues worldwide.

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