Job Description

Development and Office Administrator

Organization
The Association of Art Museum Curators (AAMC) is a 501(c)6 organization, and the AAMC Foundation is a 501(c)3 organization that supports, values, and advances the work of nonprofit art curators at all stages of their careers through leadership and connectivity. The organization’s work is headquartered in New York City and is grounded in diversity, equity, inclusion, access, and belonging. It seeks to recognize the full breadth of a person’s lived experience, self-identification (gender, ethnic, racial, and ability), and socio-economic background. It is a compelling leader and resource for those who care about the role of curators as agents of change, social impact, and multicultural understanding and engages a large community that is not exclusive to curators.

The organization provides a platform for exchanging a broad range of information on critical issues driving the field, including diversity and inclusion, digital innovation, artistic voices and histories, outreach, and audience engagement.

Position Summary
We are seeking diverse, qualified candidates for the Development and Office Administrator position at the Association of Art Museum Curators (AAMC) and AAMC Foundation. We seek a team member engaged in our mission that will work collaboratively to achieve our goals.

Two years of full-time experience in an arts organization is required. Committing to our mission and vision is vital to this position. The role reports to the Executive Director, indirectly reports to and works directly and closely with the Senior Development Manager and will collaborate with the entire team and outside consultants. All responsibilities fall into executive, development/fundraising, Conference administration, finance, office and operations, and governance.

Responsibilities
The Development and Office Administrator serves as the operational point person for the organization and manages and coordinates work, activities, and projects in support of the organization, including development/fundraising, board relations, governance, finance, clerical, and general office supplies and duties.

• Perform high-level, administrative duties for the Executive Director, Senior Development Manager, and Board, often dealing with highly sensitive and confidential matters and individuals with diplomacy, respect, tact, and discretion.
• Submit and manage financial requests, such as invoices, receipts, requests, communications, and overall material in coordination with the full team and outside accounting firm.
• Execute day-to-day administrative requests, such as letters, mailing, contracts, calendars, contacts, list management, and more.
• Prepare meeting materials for the Executive Director, Senior Development Manager, and Board, as requested.
• Coordinate and assist as directed for the Art Curators Conference, including managing supplies, registrations, sponsor/donor information, distribution materials, printing, and production of design elements, and more, as assigned.
• Support all fundraising/development efforts such as record and list maintenance, administer and fulfill benefits, and process and merge/mail acknowledgments, solicitations, renewal, and prospect communications.
• Identify, update, and create content for website, social, newsletters, and other areas of outreach.
• Coordinate and provide administrative support on projects, events, and initiatives.
• Oversee the earned income portion of job postings on the website.
• Manage, update, and maintain all files (hard and digital), mail, shipping, and office supplies and equipment.
• All other tasks as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Traits and Characteristics
The Development and Office Administrator will be an early career but experienced professional with initiative, a supportive nature, a detail-oriented mind, pride in their work, and a demonstrated capacity to achieve goals. They will assist the Executive Director and Senior Development Manager in supporting present organizational needs as well as future goals. A confident, supportive, thoughtful self-starter, they will be willing to work as part of a team and independently, with personal accountability and resilience, strongly valuing service to and engagement of the communities that AAMC and AAMC Foundation serves.

Qualifications
A bachelor’s degree with a minimum of two years of professional nonprofit work experience is required. A track record of detailed work, deadline management, and familiarity with visual arts and museum philanthropic organizations is vital. Exceptional writing, coupled with interpersonal, customer service, and project management skills is essential. Computer and technical acumen for MAC Operating systems and programs, Microsoft Office Suite, Membership and Fundraising CRMs, graphic design (Canva), online events, and communications (Socio, Mailchimp), mail (digital and print) and phone communications are needed, with the ability to learn additional programs and skills as needed.

Compensation & Benefits
AAMC and AAMC Foundation offer competitive and equitable compensation with an anticipated starting salary range between $55,000 and $60,000 commensurate with experience; excellent benefits include immediate eligibility for 100% employer-paid health, dental, and vision coverage; a 403b retirement plan matched after one year, and paid time off including sick/personal, vacation and 13 paid holidays plus closure between year-end holidays. This position is based in New York City with hybrid in-person and remote work (T – Th in office, M & F remote) with occasional weekend and evening events and programs.

Application
Please send the required material to jobs at artcurators.org with the position title in the subject line. Any submissions without a cover letter & resume as attachments will not be considered. We do not accept phone inquiries.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners. The position reports to an ADA compliant.

AAMC & AAMC Foundation provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

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Job Tags

Holiday work, Full time, Apprenticeship, Work experience placement, Immediate start, Remote job, Afternoon shift,

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